Top Tasks To Delegate To A Virtual PA
You’re passionate about your idea and want to see your business grow, but where do you find the time to juggle all of the responsibilities, big-picture ideas and admin tasks? Whether you’re just starting out or have been going for a while, every small business owner can benefit from a Virtual PA.
Virtual PAs can become the behind-the-scenes lifeblood of your company, helping you with a diverse range of activities so you have more time to focus on what you do best. Unlike more general Virtual Assistants, Virtual PAs focus on your personal organisation and administration, performing a range of responsibilities that aim to make your life easier.
If you need more time to focus on the growth of your business, then a Virtual PA can probably help. If you need to be more organised, a Virtual PA can help with that too. If you want someone to delegate tasks to when you have other things to do, they’re there to help.
From planning and admin, to emails and meeting prep, we’ve put together a list of the top six things a Virtual PA can do for you.
1.Inbox Maintenance
Busy business owners often find themselves short on time to deal with the little things like checking their inbox. Important emails can go unnoticed. It can take up valuable time to reply to a barrage of messages and so, sometimes, the unread mail just piles up.
Hiring a Virtual PA eliminates this problem altogether as they can do the legwork for you. From flagging up important mail so you know to get to it first thing, to answering emails for you when you simply don’t have the time to spare – they can do it all.
Your PA works remotely, logging into your emails and dealing with them for you. Depending on your instructions, they can also respond to urgent emails, answer customer service queries, pass on messages to you or simply flag up important emails that should be responded to ASAP. It’s completely up to you.
2. Travel Planning
Your business may require you to travel frequently to other places. Perhaps you have other offices you need to visit, or a business opportunity overseas. Either way, you’re going to need to plan out your trip, book flights, arrange accommodation and ensure that everything is in order before you leave.
Virtual PA services often include travel planning if you require, so you never have to worry about the time it takes to find the perfect accommodation, book flights and organise any other logistics again. Your Virtual PA can take any criteria set by you, as well as the dates you need to depart and return, and book flights, hire cars and find the perfect place for you to stay.
They can also ensure your flights are on time, monitor any traffic in the local area and amend plans accordingly, ensuring that the trip goes as smoothly as it possibly can.
3.General Admin
Take full advantage of your Virtual PA by having them lend a helping hand towards admin and data processing. Admin can become a herculean task when it’s not kept on top of, paperwork can pile up and things can start to lag behind.
A Virtual Personal Assistant is the perfect way to ensure that your admin duties are taken care of promptly, efficiently and to a high level of quality. With everything from data entry and issuing invoices to digital filing and chasing contracts, your Executive PA works remotely to ensure that admin is never an issue you need to worry about.
4. Event Organisation
Expos, trade shows and a whole host of other exciting events are excellent ways to drum up new business, collect fresh leads and find invaluable networking opportunities. Most sectors of business benefit significantly from these shows, as well as other events related to charity or your business in general such as staff parties.
Where do you find the find the time to discover and plan these events? With your Virtual PA, you don’t have to worry about the planning of events because they can do it all for you. From travel arrangements, paying for fees, getting stand designs printed and ensuring you have everything you need when you get there, they’re an invaluable member of the team when it comes to event planning.
5.Meeting Preparation
Meetings can take up a lot of your time and often require documents, reports, slideshows and agendas to be put together beforehand, as well as follow up after. Your Virtual PA can help with meeting preparation.
A Virtual PA can be utilised to put together and distribute documentation necessary for the smooth running of a meeting when you don’t have the time to do it yourself, giving you the freedom you need to focus on the creative brilliance of your decisions!
From compiling agendas, transcribing previous meetings and creating literature, to demonstrating an adept ability at providing visual representation or even presentations, Virtual PAs can be a lifeline when it comes to meeting prep.
6. Personal Errands
Balancing your business and personal lives can be difficult, with numerous personal errands directly affecting your wellbeing and stress levels. A Virtual PA can remove the stresses of having to organise these things yourself, ensuring that you get the self-care you need while still being able to focus on your business.
Arranging and changing doctor and dentist appointments, to sending flowers, gifts or cards – your Virtual Personal Assistant can do all of it and more, without you having to lift a finger.
Virtual PAs are there to help you make your life easier, as and when you need it. They can be part-time, full-time or just a couple of hours a week and can assist with a range of tasks that help to make your life as an executive less stressful and time constrained.
The benefits they bring are almost limitless, with a whole host of tasks they’re able to perform in order to save you time, money and stress.
About the Author: Sam Wilson
Sam Wilson is Co-Founder at Virtalent, a premium UK-based Virtual Assistant service aimed at busy entrepreneurs.
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